Management Response Limited – Privacy Policy

INTRODUCTION 

Management Response Ltd (we, us, our) complies with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person). 

We acknowledge that you provide personal information in trust and confidence and the protection of your privacy is paramount to us. 

This policy sets out how we will collect, use, disclose and protect your personal information. This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz. 

CHANGES TO THIS POLICY 

We may change this policy by uploading a revised policy onto our website. The change will apply from the date that we upload the revised policy. 

This policy was last updated  in March 2024. 

WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM 

We collect personal information about you from: 

• you, when you provide that personal information to us, including via the website and any related service, through any registration, survey or subscription process, through any contact with us (e.g. telephone call or email), or when you buy or use our services and products. 
• third parties where you have authorised this or the information is publicly available. 

If possible, we will collect personal information from you directly. 

HOW WE USE YOUR PERSONAL INFORMATION 

We will use your personal information: 

• to provide services and products to you 
• to market our services and products to you, including contacting you electronically (e.g. by text or email for this purpose 
• to improve the services and products that we provide to you 
• to respond to communications from you, including a complaint

• to conduct research and statistical analysis (on an anonymised basis) 
• to protect and/or enforce our legal rights and interests, including defending any claim 
• for any other purpose authorised by you or the Act. 

By providing your email address and/or mobile phone number, you consent to us sending you information connected with the above collection and use purposes via text or email. The messages you receive from us will have instructions for removing yourself from our mailing list if you wish. 

DISCLOSING YOUR PERSONAL INFORMATION 

You are free to use our website without disclosing any personal information. 

You may choose to disclose personal information to us when you subscribe, comment, give feedback, or submit forms and surveys. Site administrators, third-party contractors who administer or work on the site or work on special projects with us may sometimes be able to view this information. 

Do not send us sensitive personal information or include any sensitive personal information in submission forms, comment fields or survey responses. 

We may disclose your personal information to: 

• any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide our website or other services and products 
• other third parties (for anonymised statistical information) 
• a person who can require us to supply your personal information (e.g. a regulatory authority) 
• any other person authorised by the Act or another law (e.g. a law enforcement agency) 
• any other person authorised by you. 

A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand. We may also store your personal information on services located overseas like Australia. 

PROTECTING YOUR PERSONAL INFORMATION 

We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuses. 

ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION 

Subject to specific grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates. 

Regarding a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note your request to correct your personal information. 

If you want to exercise either of the above rights, email us at advice@managementresponse.nz  

Please note that your email should provide evidence of who you are and set out the details of your request (e.g. the personal information or the correction you are requesting).  

We may charge you our reasonable costs of providing copies of your personal information or correcting that information. 

INTERNET USE 

While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk. 

If you post your personal information on our website’s comments, you acknowledge and agree that the information you post is publicly available. 

If you follow a link on our website to another site, the owner of that site will have its privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information. 

COOKIES 

We use cookies (an alphanumeric identifier that we transfer to your computer’s hard drive to recognise your browser) to monitor your use of our website. You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all of our website’s features. 

CONTACTING US 

If you have any questions about this privacy policy, our privacy practices, or if you would like to request access to, or correction of, your personal information, you can contact us at advice@managementresponse.nz